Coatesville Area School District Purchasing Coordinator/Fiscal Services Specialist
Responsible for understanding and implementing all state requirements and District procedures related to the purchasing process to ensure full compliance. The goal is to ensure that each student in the district derives maximum benefit from the expenditure of the allocations as set by the Board of School Directors for the acquisition of supplies, material, equipment and services.
Essential Functions:
Obtain and review comparative pricing and quotations
Maintain and monitor all bidding documents, including but not limited to notice to bidders, instructions to bidders, specifications and form of proposal.
Initiate contracts with vendors relative to the bidding process.
Manage the Amazon Business account for district, setting up accounts, approving District orders, monitoring purchases placed on the website.
Assist with management of the Office Supply Business Account.
Coordinate purchasing for all departments and buildings.
Procurement Cards-Manage, maintain instructions, employee contracts and provide guidance. Setting up new users/cards, monitor purchases, email statements to users. Monthly download.
Tracking, reporting, and maintaining of fixed assets/inventory in the Finance Software.
Assist Accounts Payables to ensure Purchase Order are coded correctly and bid requirements met.
Prepare internal and external financial reports.
Assist with the chart of accounts to properly classify expenditures in accordance with state reporting requirements.
Prepare and enforce purchasing policies, procedures and regulations.
Prepares specifications for purchasing, delivery of supplies.
Maintains district records on items to be purchased.
Enforce School Code requirements for bidding and purchasing.
Assists with the processing and preparing of bidding documents, including bidder instructions, specifications.
Assist with the budget processing and forecasting.
Observes confidentiality of all school district matters
Additional Functions:
Perform other job-related duties as assigned by immediate supervisor
Required Education: Bachelor’s degree in Business, Business Administration, or equivalent. 2-3 years related Finance/Purchasing/Accounting experience or equivalent. Demonstrated competence in the use of technology. Proficient in computer skills including Microsoft Office Suite. Knowledge of school fund accounting, principles, methods, and techniques. Strong organizational skills and detail oriented.
Required Skills and Knowledge:
Must be detail oriented and accurate in work.
Ability to read, analyze, and interpret reports, technical procedures and government regulations.
Ability to communicate effectively in both writing and speech with all stakeholders.
Ability to communicate effectively with all stakeholders, including co-workers, supervisors, student families.
Ability to respond effectively to complaints from customers and regulatory agencies.
Able to work with large amounts of data and able to report on it.
Ability to work extended hours or irregular hours.
Ability to use sound judgement to resolve conflicts and solve problems.
Other Requirements:
Must work well under time constraints.
Ability to multi-task.
Must be able to prioritize work and manage time effectively.
Must be able to work in a team environment as well as work independently.
Must be able to establish and maintain effective working relationships with staff and community.
Must be a self-starter.
External Candidates will be required to provide mandatory clearances. This includes the Act 34 (State Criminal Clearance), Act 151 (Child Abuse) and Act 114 (FBI Clearance). All Clearances must be within 1 year.
Shift type: Full-time Salary range:$45,000.00 - $65,000.00 / 12 Month Full Time Position Location: Administration
School Nutrition Association of PA Executive Director
The School Nutrition Association of Pennsylvania is looking for an Executive Director (ED) who can leverage our child nutrition expertise to deliver value-added services to expanded membership. This will draw on your ability to identify prospective needs, match them with association strengths and deliver efficient programs and services that benefit members and the organization.
The ED is responsible for leading association operations and meeting desired growth targets in membership and revenue. The ED will work with internal and external association leaders to efficiently implement the association's strategic plan, including member communications, member events, certification programs and on-line learning. The ED will draw on sales and marketing resources to design approaches that drive business results.
Responsibilities:
Develop and implement strategies aiming to promote the association’s mission.
Collaborate with the association president and other leaders on implementation of business plans.
Oversee budget, monitor key financial and non-financial performance indicators.
Work with contracted services related to finance, insurance, and any other services.
Provide daily oversight of association operations which includes the membership database, the SNAPA website, financial reporting, mailings, promotions, weekly newsletter and bi-annual magazine.
Project manage association events, and services which include, registering Board members for events, secure lodging, send schedules/agendas, coordinate travel plans.
Develop, maintain positive working relationships with Board members, experts in the field, and key members, and business and industry partners.
Lead event committees and serve as the association spokesperson at events, travel to events several times a year.
Desired Skills/Experience
5+ years of experience as leader of a professional membership or non-profit association, ideally with membership of at least 1,500.
Strong leadership, organization abilities.
Strong interpersonal skills
Advanced computer skills.
Demonstrated experience in developing and implementing plans to attain desired result.
Excellent communication (oral and written) and public speaking skills.
Strong understanding of measures of performance, financial and membership.
Knowledge of association management system, best practices in using member data to support efficient operations.
BS/BA in business or MBA preferred, CAE designation a plus.
Salary Range: 55,000-65,000 FT - 12-month position Remote office
To apply, please send your resume/cover Letter to the search committee chairperson at: Gerry Giarratana, ggiarratana@palisadessd.org, 267-221-2571.
Delaware Valley Association of School Business Officials 455 Boot Road, Downingtown, PA 19335 bobbielousc@cciu.org | 484-237-5071